How to hold an effective meeting?
Best insight from top research papers
To hold an effective meeting, it is important to have a clear purpose and agenda . The agenda should be circulated in advance to ensure everyone is prepared . The number of participants and time limit should be determined based on the meeting's purpose . The leader should maintain a balance between control and openness, while participants should actively contribute to the meeting's success . Trust should be established to encourage open and constructive dialogue . Prework can be assigned to ensure participants come prepared . It is also important to set the tone and expectations for the meeting from the start . At the end of the meeting, next steps should be discussed and the group should leave feeling excited for the next meeting . Unnecessary routine report-out meetings should be eliminated, and the agenda should focus on topics that require collaboration . The goal is to make meetings efficient and valuable to participants .
Answers from top 5 papers
More filters
| Papers (5) | Insight |
|---|---|
| The paper provides guidance on running effective meetings by eliminating unnecessary routine report-out meetings and setting agendas for topics that require collaboration. | |
| The paper provides valuable tips on how to plan a meeting and get the most out of the people in attendance. It suggests determining the objective, attendees, and time needed, developing a written agenda, sending it in advance, and setting expectations for attendance. It also mentions that some problems can be solved without a meeting. | |
| The paper provides tips for running an effective meeting, including getting people engaged from the start, setting the tone and expectations, setting the agenda, establishing trust, fostering constructive dialogue, dealing with negative team members, wrapping up the meeting, and conducting a retreat. | |
Open access•Posted Content 3 Citations | The paper provides several tips for holding an effective meeting, including identifying a good reason for the meeting, creating a written agenda, considering the purpose when determining participants and time limit, and maintaining a balance between control and openness. |
| The provided paper is about holding effective family meetings, not general meetings. Therefore, the paper does not provide information on how to hold an effective meeting. |
Related Questions
What is effective leadership?4 answersEffective leadership encompasses inspiring, motivating, and positively impacting individuals. It involves practices such as ensuring job satisfaction, improving working conditions, providing mentorship, and recognizing contributions to reduce turnover. Clear communication, setting expectations, and honoring team members are crucial aspects that enhance trust, reduce ambiguity, and boost job satisfaction, ultimately leading to higher retention rates. In academic libraries, effective leadership plays a vital role in service delivery by directing activities towards achieving organizational goals. Understanding oneself, inspiring growth in others, and continuous self-reflection are key elements of effective leadership, fostering personal and professional development. Overall, effective leadership involves integrity, vision, adaptability, and a focus on developing and transforming individuals and organizations.
How does the implementation of effective team meeting strategies impact overall business productivity?5 answersImplementing effective team meeting strategies, such as Visual Management (VM) dashboards and frequent huddles, significantly enhances business productivity. By utilizing VM methodologies, teams can streamline processes, identify critical areas, and prompt quick actions. Additionally, teamwork activities have been shown to positively impact organizational productivity, with a significant relationship between teamwork and enhanced performance. Effective team communication strategies are fundamental for boosting productivity and efficiency within organizations. Moreover, running meetings efficiently by focusing on essential topics and encouraging staff engagement can lead to increased productivity and valuable outcomes. Overall, these strategies not only improve team engagement and decision-making but also contribute to cost savings, time liberation, and a shift in organizational culture towards a more productive and efficient work environment.
What is the most compelling research done about what makes an effective meeting?5 answersResearch on what makes an effective meeting has identified several key factors. One study found that successful meetings are characterized by participant learning and development, coordination of performance, and the development of common understanding and alignment among attendees. Another study highlighted the importance of meeting size, showing that effective meetings translated into task performance through employee engagement, particularly when the meeting size was small. Additionally, research has shown that meeting procedures such as open communication, task focus, systematic approach, and timeliness are related to meeting effectiveness. Another study found that goal clarity and focused communication positively contribute to team effectiveness in meetings. Finally, research has shown that design characteristics such as agenda use and quality of facilities are important predictors of perceived meeting effectiveness, with attendee involvement mediating these relationships.
Can the use of virtual reality make meetings more effective?5 answersVirtual reality (VR) has the potential to make meetings more effective. Studies have shown that extended reality (XR) technologies, including VR, can help in executing remote meetings in new and possibly better ways. VR meetings have been found to improve feelings of presence, closeness, and arousal, and may have a de-biasing ability. In a case study comparing VR meetings to traditional video teleconferencing software, VR environments were found to provide improved engagement and quality of experience. Additionally, a study conducted during the COVID-19 pandemic found that VR meetings were comparable to video calls in terms of meeting involvement and co-presence, and provided genuine insights on spatial aspects, meeting atmosphere, expression of emotions, meeting productivity, and user needs. These findings suggest that VR has the potential to enhance the effectiveness of meetings by increasing engagement, improving communication quality, and providing a more immersive and realistic meeting experience.
Why is meeting effectivenes important?5 answersMeeting effectiveness is important because meetings serve a variety of purposes and can contribute to the success of organizations and teams. Effective meetings can lead to better planning and decision-making, improved coordination and performance, and the development of common understanding and alignment among attendees. They provide a context in which information and resources can be shared, facilitating effective task execution by followers. However, many people are not explicitly taught how to plan or lead meetings effectively, resulting in under-productive and inefficient use of time. Understanding the characteristics and practices that make meetings successful, such as using an agenda, establishing meeting boundaries, and focusing on common goals, can help increase meeting effectiveness. By considering participant learning and development, performance coordination, and the development of common understanding, managers can design, organize, and manage work meetings more successfully.
How do you make management meetings more productive?6 answers