Showing papers on "Authority control published in 2005"

Descriptive Impressions of Entry-Level Cataloger Positions as Reflected in American Libraries, AutoCAT, and the Colorado State Library Jobline, 2000–2003

Abstract: Library school students and employers articulate expectations for entry-level cataloger positions including understandings and familiarities with a theoretical basis for organization (cataloging, classification, authority control), technical skills (bibliographic utilities, tools), and non-library specific competencies. Therefore, entry-level catalog librarian position announcements provide insight into shifting requirements regarding graduate education, expertise, and preferred preparations for these positions. This empirical research study explores 150 entry-level cataloger position announcements published during a three-year period in order to determine the common aspects of employers' expectations. A rigorous content analysis methodology enabled the researcher to identify employers' expectations and requirements among types of libraries.

Authority Control in Academic Libraries in the United States: A Survey

Abstract: Authority control is an important part of the cataloging process, but relatively little research has been conducted related to its practice in academic libraries. In addition, few studies have been conducted regarding staffing and training issues related to authority control. To examine these issues, a survey was developed and e-mailed to academic libraries at 258 institutions designated by the year 2000 Carnegie Classification as either Doctoral/Research Extensive or Intensive level. The survey consisted of questions relating to authority control practices and staffing and training issues related to authority control. One hundred ninety-three institutions responded for a return rate of 75 percent. The survey results indicate that authority control was practiced and highly valued by the vast majority of respondents and that many would like additional time, funding, and personnel to do more authority control work in their libraries.

Authority Control in Organizing and Accessing Information: Definition and International Experience

Abstract: * Preface * Welcome to Participants (Igino Poggiali) * Introduction to the Conference (Mauro Guerrini) * Authority Control in the Context of Bibliographic Control in the Electronic Environment (Michael Gorman) * STATE OF THE ART AND NEW THEORETICAL PERSPECTIVES * Authority Control: State of the Art and New Perspectives (Barbara B. Tillett) * Teaching Authority Control (Arlene G. Taylor) * Guidelines and Methodology for the Creation of the SBN Authority File (Cristina Magliano) * STANDARDS, EXCHANGE FORMATS, METADATA * The Bibliografia Nazionale Italiana and Control of Access Points (Gloria Cerbai Ammannati) * IFLA and Authority Control (Marie-France Plassard) * FRANAR: A Conceptual Model for Authority Data (Glenn E. Patton) * Authority Control in the World of Metadata (Jose Borbinha) * Bibliographic Control and Authority Control from Paris Principles to the Present (Pino Buizza) * The Other Half of Cataloguing: New Models and Perspectives for the Control of Authors and Works (Alberto Petrucciani) * Fear of Authority? Authority Control and Thesaurus Building for Art and Material Culture Information (Murtha Baca) * UNIMARC Format for Authority Records: Its Scope and Issues for Authority Control (Mirna Willer) * AUTHORITY CONTROL FOR NAMES AND WORKS * Authority Control of Creators and the Second Edition of ISAAR(CPF), International Standard Archival Authority Record for Corporate Bodies, Persons, and Families (Stefano Vitali) * Creator Description: Encoded Archival Context (Daniel V. Pitti) * LEAF: Linking and Exploring Authority Files (Jutta Weber) * NACO: A Cooperative Model for Building and Maintaining a Shared Name Authority Database (John D. Byrum, Jr.) * Names of the Far East: Japanese, Chinese, and Korean Authority Control (Eisuke Naito) * Authority Control of Printers, Publishers, and Booksellers (Lorenzo Baldacchini) * Creating Up-To-Date Corporate Name Authority Records by Using Official Corporate Home Web Pages (Qiang Jin) * Authority Control of Works: Cataloging's Chimera? (Richard P. Smiraglia) * AUTHORITY CONTROL FOR SUBJECTS * SACO and Subject Gateways (Ana L. Cristan) * MACS (Multilingual Access to Subjects): A Virtual Authority File Across Languages (Genevieve Clavel-Merrin) * FAST: Development of Simplified Headings for Metadata (Rebecca J. Dean) * Semantic Authority Control and New Soggettario (Anna Lucarelli) * Authority Control and Subject Indexing Languages (Stefano Tartaglia) * Subject Indexing in the Servizio Bibliotecario Nazionale (Maria Lucia Di Geso) * AUTHORITY CONTROL EXPERIENCES AND PROJECTS * The Activities for Authority Control in EDIT16: Authors, Publishers/Printers, Devices, and Places (Claudia Leoncini and Rosaria Maria Servello) * Authority Control in the Field of Music: Names and Titles (Massimo Gentili-Tedeschi and Federica Riva) * The CERL Thesaurus File (Claudia Fabian) * The German Name Authority File (PND) in the Bavarian Union Catalogue: Principles, Experiences, and Costs (Gabriele Messmer) * Project InterParty: From Library Authority Files to E-Commerce (Andrew MacEwan) * Commercial Services for Providing Authority Control: Outsourcing the Process (Sherry L. Vellucci) * Multiple Names (Lucia Sardo) * Chinese Name Authority Control in Asia: An Overview (Lily Hu, Owen Tam, and Patrick Lo) * Progetto Lombardo Archivi in INternet--PLAIN (Lombardy Project for Archives on the Internet): Identification, Retrieval, and Display of Creators of Archives and of Archival Fonds (Maurizio Savoja and Paul Gabriele Weston) * Modeling Authority Data for Libraries, Archives, and Museums: A Project in Progress at AFNOR (Franc

Scripts, Languages, and Authority Control

Abstract: Library vendors’ use of Unicode is leading to library systems with multiscript capability, which offers the prospect of multiscript authority records. Although librarians tend to focus on Unicode in relation to non-Roman scripts, language is a more important feature of authority records than script. The concept of a catalog “locale” (of which language is one aspect) is introduced. Restrictions on the structure and content of a MARC 21 authority record are outlined, and the alternative structures for authority records containing languages written in non-Roman scripts are described.

Vendor-Supplied Authority Control: Some Realistic Expectations

Abstract: Automated authority control systems can be used to clean up an existing database, provide ongoing authority control for current cataloging, and keep the entire database synchronized with changes in headings. If your library decides to outsource your authority control to a vendor, that is, to contract to a vendor the authority control workload that would otherwise be performed by library employees, it is very important to understand what can be expected of vendor-supplied authority control and what must be done locally to supplement those services. This article discusses some realistic and unrealistic expectations for vendor-supplied authority control.

Growing a NACO Program: Ingredients for Success

Abstract: What factors are critical to the success of expanding a NACO program? The University of Florida Libraries' experience with NACO, the Name Authority arm of the Program for Cooperative Cataloging (PCC), points to some important variables. As members of NACO, institutions contribute name and series authorities to the national authority database, which greatly increases the pool of available authorities for libraries to use. In 1987, we became a member of the NACO program, and faithfully submitted a few hundred authorities each year for nine years. In 1996, things began to change as we refocused our program objectives, and our submissions grew, tripling by 1998/99. The dynamics that created this environment of change are instructive for librarians and managers hoping to breath new life into existing programs.

Utilization of students as cataloging assistants at Carnegie category I institution libraries

Abstract: A survey of 261 libraries was undertaken to determine the level of use of and duties performed by student assistants in monographic cataloging operations. Ninety-five of 142 responding libraries (64.1 percent) indicate that they use student assistants for some type of monographic cataloging tasks. These tasks are downloading of bibliographic and authority records, monographic cataloging, classification, subject heading authority control, holdings, database maintenance, and editing of 246 or 505 MARC tags. Some respondents expressed reluctance to use student assistants for higher-level cataloging tasks. ********** Despite being surrounded by a steady labor supply of thousands of inexpensive and intelligent individuals, the use of student assistants at the State University of New York at Albany (SUNY-Albany) traditionally has been limited to processing of materials (applying call number labels, security strips, property stamps) and other similar lower-level duties (retrieving of materials from the stacks, pulling loose periodicals to be bound). Since 1999, graduate students from the university's School of Information Science and Policy (SISP) have been used for special projects. Two SISP graduate students worked on language-specific projects due to their bilingual or polylingual skills. One project involved the upgrading of brief records for Chinese language materials and the other project involved the processing of gift books in Russian and other Slavic languages. For these two projects, the workflow was fairly simple and linear. A third graduate student worked on the cataloging of new acquisitions that were to become part of the Miriam Snow Mathes Historical Children's Literature collection. Due to the detailed and unique cataloging provided to these materials, the staff member responsible for cataloging these materials worked one on one with the graduate students. However, changes, both internal (reduction of staff) and external (fewer print materials being purchased, increased emphasis upon electronic resources) over the last several years have led the current administration to examine workflow and the level of staff required to complete the various duties in monographic cataloging. Cornel] University librarian Sarah E. Thomas stated, "the world's information resources are abundant, but time is a scare commodity" and that "there is a chronic imbalance between the amount of work to be done and the resources available to do it." (1) These two statements reflect what many academic libraries, both large and small, are encountering. These circumstances caused SUNY-Albany to consider the utilization of student assistants in monographic cataloging workflow. A survey was constructed in order to gather information about how other institutions were or were not employing students, with the idea that SUNY-Albany could then take advantage of the knowledge and experiences of other institutions. Literature Review Using student assistants in cataloging has been discussed in the current literature, but published papers primarily focus upon their use in projects rather than as part of the standard workflow. Gnidarelli and Cary discussed the use of art students to catalog a gift of approximately 12,000 art exhibition catalogs at Virginia Commonwealth University. (2) Over four years, six different student assistants (both graduate and undergraduate students all involved in the study of the arts) worked on cataloging this collection. Three of the students already had been trained in copy cataloging using Library of Congress records. Under the close supervision of librarians, these students were able to use their previous copy cataloging knowledge and subject knowledge to enhance less than-full records, including the assignment of call numbers and subject headings. Guidarelli and Cary made the significant points that using students: (1) cost less than half the cost of outsourcing when estimating the cost of copy cataloging per title; and (2) produced more complete records. …

Hong Kong Chinese authority (name) project - the HKCAN XML version

Abstract: Presented in the XML and Authority Control section, ALA Annual Conference, June 26, 2005 Chicago

How to Introduce Naxos Music Library Titles to OPAC - The Lingnan University Library Experience

Abstract: This article provides an update on the Web-OPAC as Library Resources Portal Project, launched by Lingnan University Library, Hong Kong. In August 2004, Lingnan Library introduced a new feature to the Web-OPAC as Library Resources Portal Project, i.e., by converting some 300 Naxos Spoken Library titles into MARC records, with the use of an in-house developed software programme. The result was that on top of allowing users to gain direct access to the NSWL titles from the WebOPAC, it also enhanced their intellectual access to different collections held inside the Library. Such a setup allowed a unified retrieval from multiple translations or different expressions of the same work -enhancing users’ ability to search across different collections under the same platform, regardless of their media or formats. Following the success of the NSWL Project, Lingnan Library announced at the 5 Annual Hong Kong Innovative Users Group Meeting on 1 December 2004 that as the second phase of the Web-OPAC as Library Resources Portal Project, they successfully converted a total number of 4,676 Naxos Music Library titles into individual MARC records. The NML MARC Project adopted basically the same concepts and principles in making the NML titles inter-searchable with other library collections, to further reinforce the concept of OneStop searching for the library users under the Web-OPAC. Lingnan Library’s users are now able to access Naxos’ complete catalogue of music recordings at any time of day or night via Lingnan’s Web-OPAC, inside the library at a listening station, or from any computer with Internet access via remote log-in options, etc. This is almost an unlimited access to an online resource of more than 80,000 audio tracks that takes up no shelf space at all. This paper documents Lingnan Library’s experience in: (1) how to introduce the NML titles to the bibliographic database, and its subsequent finds, as well as its impacts on the cataloguers and users. It also features the locally developed System Software, together with technical procedures explaining how to convert the 4,676 NML titles in MARC format, as well as the necessary manpower and expertise involved for the preparation and implementation of the project. (2) the techniques in bringing consistency to the bibliographic records, and authority control to names of individual composers, lyrists, musician-performers, as well as other professional music groups, after the NML titles were successfully uploaded onto the bibliographic database. This paper is also supplemented with a brief analytical study on the contents of the NML at the end. Journal of East Asian Libraries, No. 137, October 2005 40

Down on the OCR farm: how we produced searchable PDFs for 7 million documents in a student computer lab

Abstract: The Legacy Tobacco Documents Library began with tobacco industry documents released to the public under the terms of the Master Settlement Agreement between the United States Attorneys General and five USA tobacco companies. Under terms of the agreement, approximately four million documents in digital format were produced in 2000. Roughly another three million have been produced since then and added to the collection. The documents were produced as TIF and PDF files. They were accompanied by some descriptive metadata and can be retrieved by elements such as date of production, title, author and document type. Unfortunately, metadata varies between companies, is inconsistent over time and was produced without authority control or keyword indexing. From the initial planning stages, the value of full-text searching of Legacy library documents was recognized, but prohibited by constraints on staff, software and system resources. Utilizing idle workstations in a student computer laboratory, 7 million searchable PDF documents were generated from 42 million TIF page images

Hierarchical Gaps and Subject Authority Control Processing : an Assessment

Abstract: Introduction: Subject authority control procedures vary widely from library to library. Some processes are manual, they have varying staffing levels, and many are out-sourced and automated. There are two main goals behind the application of these procedures. The first is to standardize the terminology which is used in bibliographic records. This facilitates patron access to the collections and is significant to the fulfillment of the second of Cutter's objectives--to allow the patron to find what a library has by subject. The secondary effect of a subject authority control procedure is to help guide a patron from general, broad terminology to more specific, narrower headings which he or she might need. This need for records from the upper hierarchy is not unique to subject headings. Name headings for subordinate bodies exhibit the same requirement, although in what is generally a more contained environment. Name headings do not need to fit within any hierarchy other than their own, while subject headings are part of an overall schema. The name authority record (NAR) for a subordinate body, (e.g., International Business Machines Corporation. Federal Systems Division), would require that the NAR for the parent body (International Business Machines Corporation) also be included in the catalog. For topical subject headings, however, this can become significantly more complex. The complexity of hierarchical references can be demonstrated in a variety of ways. For example, to guide a patron to the species Venturia inaequalis (the fungal cause of Apple Scab) requires a long chain of linkages in terminology. A gap in that linkage compromises the effectiveness of the guidance we provide for our patrons. In Central Washington University Library's catalog the use of the term Venturia inaequalis on a bibliographic record required the addition of five subject authority records in addition to the one for Venturia inaequalis to provide a full hierarchical guide. The full hierarchical path beginning at Fungi is shown in Figure 1. Items in bold are those for which the subject terminology is not on a bibliographic record. The authority records for those terms were added to the catalog to create a full reference structure for a patron to follow. Thus, a patron could enter a search at any point in the hierarchy and be led to the lone item we have that might be of interest. A simpler example is that of the species Chinese mitten crab (Eriocheir sinensis). Our catalog lacked the authority record for the immediately higher term, the genus, Eriocheir. Without the addition of that intervening terminology, a patron would not get from the family, Grapsidae, to the progressively narrower terms. In this study we examined nine months of reports of new topical or geographic subject headings in our catalog. We downloaded new authority records when needed. We then examined those newly downloaded records to determine if they needed supporting authority records based on the broader terms from those new headings. Literature Review Very little is written on the actual subject control process. Most of the literature available discusses the fact that authority control is beneficial to patrons. "The true purpose of authority control should be to help the user move effortlessly from his/her terminology (natural language) to the terms in use (controlled vocabulary) of the system to locate all materials (objects) that are relevant ..." (Micco, 1996: 1). A problem in academic libraries is subject authority control. Dalrymple and Younger (1991) report that there must be informed feedback for users when performing subject searches. Some literature relates to specific online catalog systems. Krieger (1990) explains that searching by subject in the Dynix system is somewhat cumbersome because although the first search screen brings up a see or use for reference, related terms, broad terms, and narrower terms must be found by performing a related term command search. …

Effectiveness of Name Searching in Web OPAC: From Authority Control to Access Control

Abstract: Since the advent of Unicode, electronic representation of regional language script is not as issue. However, transliteration is inevitable in a database designed to meet the needs of people who does not know that language. By transliteration, a unique name in one language or culture may have variant spelling in another language. The cataloguer maintainsname authority file to solve this problem. This article analyse the optionsfor retrieving transliterated Arabic names in major OPACs.

Research on Bibliographic Control under the Digital Environment

Abstract: While the bibliography is facing the challenges of information technology,the theory and practice of bibliographic control under the digital environment are also being confronted with a series of new problems.This paper discusses these problems from four angles: the scope,criterion and aims of digital resources bibliographic control;the description control and bibliographic organization of digital resources;the authority control of digital resources;the digital bibliographic information services and resources sharing.

Method of Information System Authority Control Based on RBAC in Web Environment

Abstract: The authority management in information systems is one of the necessary conditions to guarantee the data safety.Based on discussing the model of role-based access control and combining with the shared project of information system developing,a new RBAC-based authority control method in information system of B/S mode is presented so as to the problems in the method of access control based on user-function are solved.The new method has been applied in the course of the system developing, and the safe authority control is realized with good effect.