Showing papers on "Authority control published in 1984"

Authority Files in Online Catalogs

Abstract: Authority control is discussed from two viewpoints: The need for bibliographic records relating to a name to be brought together under one form of the name; and the need for cross references to direct a user to a heading from variant forms of the name. Data from two research projects that support the need for choosing one form of name are summarized. The author's study of user requests that resulted in no "hits" in an online catalog is described. Data are given to show that for only 6.4% of these requests would our current methods of cross referencing in authority records have been helpful, and that two system programs would have given much greater assistance.

Authority Control in the Online Environment.

Abstract: catalogs, the function of authority control—to ensure consistency of headings—needs to be reflected at the local level. Authority work changed at the Ohio State University Libraries (OSUL) as cataloging became automated and control was provided for an online catalog. The changes have preserved the traditional functions of authority control, while making use of the capabilities of the computer and the availability of machine-readable data. Shifts have occurred in when, how, and by whom authority work is done. These shifts can be described as the move from pre- to postcataloging authority work; the separation of mechanical and intellectual tasks, with the automation of the former; and the imposition of authority control at different levels (i.e., national library, network, or individual library). Before automation, authority work was done at the time of cataloging. AU the headings to be used were checked in the authority file. This checking revealed whether the headings had been used: if so, in what form; if not, whether they were variant forms of existing headings or new to the catalog. Headings that were new to the catalog were established: a unique form (distinct from other headings in the catalog) was formulated, variant forms identified, and the relationships between headings shown. Auld points out that the availability of cataloging copy (LC cards) caused many libraries to do away with their authority files. 2 This is evidence of the shift in the level of authority work, from the individual library to the Library of Congress. The intellectual work of determining unique forms did not have to be repeated, but it was still necessary to integrate headings into the local catalog (the element of control). For this reason, OSUL continued to maintain an authority file. Authority work was done at the time of cataloging, but became primarily the recording of LC's decisions and establishing references for the local catalog. The use of machine-readable cataloging data further modified authority work. At OSUL, the decision was made to increase cataloging productivity by removing authority work from the automated (copy) cataloging procedure. The authority work that had been done before cataloging was now done after the catalog cards were received from OCLC. The main-entry card was used

Principles of Archival Inventory Construction

Abstract: This paper presents a systematic method of progressively arranging and describing archival and manuscript accessions using inventory-style description. Description is based on arrangement. The inventory links these two aspects of intellectual control by being structured to reflect, for each accession, both the physical arrangement of record series and the natural descriptors that govern the order of the file units within them.The inventory serves as the controlled source for all index/catalog terms. Index entries are derived from the inventory and are cumulated to link all inventories, as was recommended by the Society of American Archivists Finding Aids Committee in 1978. Additional terms brought out by more refined processing of an accession are incorporated in the internal structure of the original inventory. Rules for proper form of name entry are employed as an authority control. Topical subject access is by structured language and is keyed to primary subject matter. Natural language terms can be der...

Artificial intelligence and authority control

Abstract: Les listes d'autorite et le controle automatise du catalogage qu'elles permettent sont presentees comme une forme d'application du concept d'intelligence artificielle

Online Catalogs: Issues and Concerns.

Abstract: This document explores the various issues and concerns related to the development of online systems in libraries and, in particular, online catalogs. Following a preface, foreword, and introduction, chapters are devoted to each of the following topics: (1) providing for special interests including, the disabled; (2) authority control; (3) subject access; (4) retrospective conversion; (5) resource sharing; (6) standards; and (7) education. The document is intended to help those who are involved in online catalog design, implementation, and use by making them more aware: (1) of the issues; (2.) of the current activity related to them; and (3) of the consequences of that activity on the library profession, on the services provided to library users, and on the profession, on the services provided to library users, and on the library as an institution. A list of acronyms and a subject bibliography are included. (THC) ****************************t****************************************** * Reproductions supplied by EDRS are the best that can be made * * from the original document. * *********************************************************************** DEPANTIMENT OF EDUCATION NATIONAL INSTITUTE OF EDUCATION red EDUCATIONAL RESOURCES INFORMATION .CENTER IERICI x Ths document has been reproduced as received from the person or organization r%el originating it Minor changes have been made to Improve reproduction quality Points of view or opinionsstated in this doomrnent do not necessanty represent official NIE

Authority Control-Beyond Global Switching of Headings

Abstract: This paper is an attempt to stimulate novel approaches to the development of automated authority control. Traditionally, authority control involved modifications to all affected headings when the authority file entries were changed to conform to changes in rules, policies, or new information. In a computer-based system, because of its multi-dimensional capabilities, headings established as valid at the time a work was described by a cataloger need not be updated when rules and policies are changed.